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City of Bradenton Records Management

Welcome! This section of the City of Bradenton website is designed to assist in the process of requesting and obtaining public records from the City of Bradenton.
 
 
WHAT IS A PUBLIC RECORD?
A “public record” is broadly defined in the Florida Statutes as: All documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. [119.011(1),F.S.]. 
 
 
PUBLIC RECORDS REQUESTS
Government entities in the State of Florida operate under a system of open government often referred to as “Government in the Sunshine”.  Both Article 1 Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes outline and define the public’s right to access, public records law and exemptions for certain records being publicly disclosed.
 
The City of Bradenton will provide full compliance with all applicable records laws and will not delay in accommodating public record requests however, due to the substantial material sometimes requested the information cannot always be immediately obtained.  While the law does provide for a right of access to inspect and/or copy existing public records as defined in the statute, it does not require the agency to answer questions about such records or require the agency to generate new records or reports to accommodate a request for information.
 
Per FS 119.07, there may be a charge for the use of any resources, information technology, extensive time and / or clerical labor necessary to accommodate a public records request and any applicable charges will be collected prior to any extensive labor being performed or any resources used. 
 
Alternatively, public records can be made available for an “in-person” physical review thus reducing the need to reproduce records that may be determined to be unnecessary for the purpose of the request as well as reducing the cost related to reproducing any such records.
 
A requestor is not required to identify themselves and does not have to provide information about the reason for the request or how the records will be used.  However, the request must contain enough information and clarity to enable the agency to conduct a meaningful search for the requested records and the agency may ask questions about the request in order to respond to the request fully and in a timely manner.

The law provides no requirement that a Records Request be made in person or in writing or in any particular form.  However, individuals may wish to submit a request in writing to aid in the clarity and processing of the request.  

If you so choose, you can access a Public Records Request form by clicking here, this form can then be submitted to the city using any of the contact methods below.
 
 
City of Bradenton - Records
101 Old Main Street
Bradenton, FL  34205
 
By fax at: (941) 932-9547   Via e-mail at: cityclerk@cityofbradenton.com.
 
In addition, a request can also made by phone at (941) 932-9425. 
 
 
Requests relating to the Bradenton Police Department can be directed to the following:
 
City of Bradenton Police Department – Records
100 10th St W
Bradenton, FL  34205
 
By fax at: (941) 932-9395 Via email at: josh.cramer@cityofbradenton.com -or- sean.monahan@cityofbradenton.com.
 
In addition, a request can also made by phone at (941) 932-9358. 
 
Regardless of how a request is submitted, the City of Bradenton will honor any request for records in accordance with all applicable laws, whether made in person, over the telephone, or in writing.
 
If you have any questions or need further assistance please contact us at (941) 932-9425.
 
 
 
 
City of Bradenton Records Divisions Contacts
 
 
City of Bradenton
101 Old Main Street – Bradenton, FL  34205
Records Custodian - Sharon Beauchamp
 
William R. Ackles – Records Management Liaison Officer
Ph. (941) 932-9425
Fax: (941) 932-9547
e-mail: cityclerk@cityofbradenton.com
 
 
Bradenton Police Department
100 10th St W – Bradenton, FL  34205
Records Custodian: Chief Melanie Bevan 
 
Asst. Chief Josh Cramer – Records Management Liaison Officer
Ph. (941) 932-9320
Fax: (941) 932-9395
e-mail: josh.cramer@cityofbradenton.com